Application Form
Frequently Asked Questions
Why do I need an approval for my event, even if its a small event?
EMO require any operator undertaking activity including an event, guiding service or within the Mystic Park operating area here. The purpose of this event approval process and agreement is to ensure that all operators in the park have considered risks, safety considerations and ongoing operational impact of an event or other activity within the park.
What needs to be considered in my event course map before submission?
Reducing impact
- High usage trails including Hero, Flowmingo should be avoided during peak periods
- Appropriate trail and course map should be considered for the demographic of rider to the trail difficulty rating of trails chosen
- Shuttle Operations during peak periods are from 9:30am to 4pm, working outside this hour or starting early can support
- The event course needs to avoid use of or crossing the shuttle road. Fire roads can be used but will need to consider impact to logging or other activities that may be occurring in the park
Course map must include and consider:
- Marshall points mapped on the event course
- Last rider/runner timeframe for key marshal points
- Medic points and first aid area
- Trail or road closures required, and rolling timeframes for closures and reopening of trails
- Water stations or toilet facilities
- Signage installed throughout the park for wayfinding
- Ensure all event courses are marked clearly and safely, utilising approved course marking methodology. All course marking must be temporary, and must not leave a permanent or semi-permanent impact on the park
- Remove all event marking and signage within 6hr of event completion
What happens if the park closes due to extreme weather or another unforeseen event?
We endeavour to keep our park open in just about any conditions. Despite this, short closures will occur due to extreme weather and high fire danger. In the event of a cancellation, we will provide our operators with as much notice as possible.
How much will it cost to run my event in Mystic Bike Park?
Please review the Mystic Bike Park Events Policy document for an indicative cost for your event permit.
What other charges do I need to consider for my event?
All participants will be required to sign up for a Mountain Pass, or hold an annual Mountain Pass, along with completing the waiver form.
To provide a simpler process for event providers the participant fee and event fee will be wrapped up into one fee payable by the provider. This avoids double handing by the participant for their single day pass. The provide is requirement to ensure compliance and completion of all waiver forms of participants accessing the park.
A spreadsheet will be issued to [email protected] a week prior to the event commencement by the event provider to ensure all waivers have been signed.